Details for Exhibitors - 2013 Southeast Regional Meeting
GENERAL MEETING & EXPO INFORMATION
Renaissance Mobile Riverview Plaza Hotel
64 South Water Street
Mobile, AL 36602
Regional Expo Details
This is a tabletop exhibit. We are not using pipe and drape, or a drayage company.
You will be provided a 6’ draped table (or multiple tables if you ordered more than one), two chairs and a wastebasket. If you have specific electrical needs, please contact the hotel representative, Ashley Lowe at: email@example.com.
Set-up Times: 3:00 - 7:00PM on Thursday, October 3rd.
Expo Hours: 9:15 – 11:15AM on Friday, October 4th.
Tear Down Time: 11:15 AM – 1:00PM on Friday, October 4th.
Exhibitors will have access to sinks and running water.
Shipping Materials In Advance
If you need to ship your tabletop materials directly to the hotel, you may do so; however materials cannot arrive before October 1st! The hotel has limited storage; therefore they cannot accept shipments before this date. If you have refrigeration or other special needs for your product, please note that on the label and the request from the hotel. Following are some shipping instructions to be aware of:
- Receiving hours are 7:00 AM – 4:00 PM CST, Monday – Friday.
- To ensure proper delivery of packages, please include the following information on each package:
- Name of Hotel (Renaissance Mobile Riverview Plaza Hotel)
- Company Name & Contact / Date of Meeting / Name of Meeting/ Booth Number
- Number each package (For example: Box 1 of 3, Box 2 of 3, Box 3 of 3.)
Alabama Chapter Networking Reception – Thursday, October 4th, 5:30 – 7:00PM
A networking reception hosted by the Alabama chapter will be held for our members and vendors to meet and connect over drinks and appetizers. The reception will be held Thursday evening, October 4th from 5:30 to 7:00PM in the hotel. Business casual attire recommended.
Room Reservations and Cut-off Dates
Room blocks are held at the Renaissance Mobile Riverview Plaza Hotel. The special discounted room rates are only available until September 18th.
To reserve a room at the Renaissance Mobile Riverview Plaza Hotel call (800) 922.3298.
Please mention that you are part of the ANFP Southeast Regional Meeting to take advantage of discount pricing. Or you can reserve your room online by visiting: www.renaissancehotels.com/mobrv.
Complimentary Pre-Registered and Final Attendee List
Each exhibiting company will receive a pre-registered regional meeting attendee list via e-mail (Excel file) by September 23rd. You will also receive the final attendee list shortly after the meeting.
EXHIBITOR BADGE REGISTRATION — You must pre-register the representatives who will be staffing your table. Please click here for the exhibitor badge registration form in order to register your company personnel. Please return your registration by September 16th.
COMPANY INFORMATION – Please click here to find the Regional Meeting Program Book form. We will need the correct contact information and description of each company in order to be included in the program book. Please return your company information by September 16th to be included in the event’s program book.
If you have any questions or need additional information about the 2013 Regional Expo, please contact Alexander Barton at 800.323.1908 or firstname.lastname@example.org.